There are four potential areas of cost associated with participating in document imaging.

Document Storage

For any department that stores documents in the system, an annual storage fee of $1.50 per Gigabyte will be charged to each department based on the total file size of stored documents at the time of billing. (Departments who have view-only access to documents owned by other departments will not be charged for the storage of those documents.)

Scanner

If your department plans on scanning a large volume of paper documents, you may wish to purchase a document scanner. A scanner may be purchased through the NDSU Bookstore at an approximate cost of $750-1,500 (depending on model). Please consult a Campus Liaison prior to purchasing a scanner to see if any scanners are available via departmental surplus. See the Scanners page for more information.

NOTE: Several departments with lower-volume scanning needs have chosen to use their departmental multi-function printer/scanner/copier/fax machine instead of purchasing a separate scanner. The departmental scanner can send scanned documents to a designated email address as an attachment which can then be captured using the ImageNow Printer that is included with the desktop client software.

Capture License

Purchasing a scanner also requires the purchase of a CaptureNow license that establishes a connection between the scanner and the document imaging system. The purchase of a capture license should be initiated by contacting a Campus Liaison but will ultimately be ordered through NDUS. The cost of the CaptureNow license is an ongoing annual cost of $400 per year per license, which covers the cost of the support and maintenance fee for the license.

NOTE: A capture license is not required for departments electing to use their departmental multi-function printer/scanner/copier/fax machine.