There are two ways to check which CITI trainings you're missing:

FROM WITHIN THE PROTOCOL:

1. Select Requirements from Panel Shortcuts within the protocol.
2. Hover over the blue circle with question mark by each individual's name. This gives the list of missing training(s)

3. REMEMBER: training is a HARD STOP for the approval process!

BY LOGGING IN TO CITI:

1. Log in to CITI.
2. Click My Courses at the top. Then scroll down.
3. Click the blue View Courses box.
4. Scroll all the way down to the bottom.  Inside the gray box titled Learner Toos for North Dakota State University, click View Previously Completed Coursework.
5. This will show you all the courses you have taken and renewed.  From here you will be able to see if any courses are due now or expired.
6. REMEMBER: training is a HARD STOP for the approval process!

Please know the Research Integrity, Security and Compliance team is here to help you achieve success in every way possible. Please reach out to us if you have any concerns about any possible protocol deviations or adverse events taking place. We will handle the situation on your behalf and if you prefer, your anonymity will be protected. We encourage you to speak up if you feel something isn’t happening the way it should.

The Novelution system requires a review comment be entered by the IBC administrator when indicating modifications are required for designated member review.

This means each time the protocol goes back and forth between the reviewers and the PI, an additional comment will be added. It’s usually something to the effect of “Modifications needed.”

In addition to this comment from the administrator, often each of the reviewers will add a similar comment, because the Novelution system requires a comment be added.

These comments do not need to be specifically addressed, only the substantive comments left by the reviewers.

Keep in mind you may respond to the review comments in the Review Comments conversation portion, but you are also required to add any additional substantive information to the corresponding area of the protocol to officially add it. The protocol cannot be approved without doing this.

1. Select Requirements from Panel Shortcuts in protocol within the protocol.

2. Hover over the blue circle with question mark by each individual’s name. This will give a list of missing trainings for that person.

ALL research team members need to complete the Basic Biosafety Training Course.  In addition, they need project specific CITI training(s).   

• • If working with Recombinant or Synthetic Nucleic Acid Molecules:
    • Complete the NIH Recombinant DNA Guidelines course.
  • If working with human blood, bodily fluids, tissues, cells or cell lines: 
    • Complete the OSHA Bloodborne Pathogens course.

REMEMBER: training is a HARD STOP for the approval process!

This usually means either the Novelution system or IBC administrator needs to check off CITI training for one or more research team member prior to having reviewers assigned. When the Novelution system moves a protocol to pre-submission requirements, the IBC administrator does not recieve any sort of notification, so is unaware of this status. 

Here's how to check if CITI training is why the protocol is being held up in the approval process: 

1. Select Requirements from Panel Shortcuts within the protocol.
2. Hover over the blue circle with question mark by each individual's name. This gives the list of missing training(s)

3. REMEMBER: training is a HARD STOP for the approval process!

You can download a copy of the approval letter by:

1. Navigate into the protocol in Novelution.
2. Click on the IBC Correspondence panel on the left side.
3. Click on the appropriate correspondence.
4. Click on the blue eye icon on the right.
5. Click on IBC Approval Letter.pdf link in the Upload Attachments area.

This will download your approval letter.

To be added to a protocol involving biohazards:

1. Complete your Novelution profile.  You will receive an email from the Novelution system when your PI / advisor adds you to the protocol, if you do not already have a Novelution profile. This is where all your training documentation is stored, so it’s important to complete this step first.
2. Complete CITI training:
   • Basic Biosafety Training Course.
     • Required for all projects
   • If working with Recombinant or Synthetic Nucleic Acid Molecules:
     • Complete the NIH Recombinant DNA Guidelines course.
   • If working with human blood, bodily fluids, tissues, cells or cell lines: 
     • Complete the OSHA Bloodborne Pathogens course.

 1. Navigate into your protocol.

2. Click Review Comments from the Panel Shortcuts to navigate to the comments.

3. To sort by date to see the most recent comments, click the Date column. Clicking once will put the most recent comments on top. Clicking twice will put the oldest comments on top.

To add a training log: 

1. Go into the protocol
2. Go to the Research Team panel
3. Click the blue edit box on the far-right side
4. Click the blue select box next to Species Training Log
5. Select the appropriate (most recent) training log
6. Click save in the pop-up box
7. Click save at the bottom of the protocol

1. Navigate to the protocol.
2. Click the cloud / arrow icon in the upper right corner
3. Select which fields you want included. The double arrow will give you all fields.
4. Select Download.  

The Novelution and CITI systems ‘talk’ to each other in the early morning hours.  In this process, the Novelution system will automatically check off any completed CITI training.  It is not necessary to send the IBC administrator your completion certificates.  

The ONLY way these two programs can accurately report your completed training is if the email address listed in your Novelution profile, and the email address in your CITI Profile are exactly the same. 

Your Novelution profile uses the email set by the University System, and can be found by:

• Clicking on 'Profile & Settings"
• Edit User Profile
• For most faculty, staff and students, this will be your first.last@ndsu.edu; however, if you have another affilation within the NDUS system (e.g. you are a student at another institution), the domain may be the institution at which you are a student OR @ndus.edu.
• If you notice these do not match, change the email you use for your CITI account to the email you use for your Novelution account. 

Once you’re logged in, navigate to Search IBC Protocols under the IBC tab.

If you know the protocol number, you can enter it into the Protocol # or Title box.  You can also search by your name in Personnel or your PI’s name in PI/Co-PI.  If you are part of the research team, the protocol(s) will appear in the search results.  If you are not, it will not appear.

You do not need to notify the administrator after you have submitted requested modifications.  The Novelution system will automatically notify the administrator when you submit the modifications.

• Even though you submit an official amendment to add to your research team, it is an administrative approval and does not need to go through the approval process the way other amendments do.  As long as those you are adding have all their training and requirements completed, it should be approved within a day or two.
• No additional changes of any kind can be made when a protocol or amendment are in the review process.
• It is a good idea to write a training component into your protocol for the ability to train research team members as you add them.