All departments are expected to fully understand and comply with NDSU's Receipting Policy. The specific Policy rules can be found here: NDSU Policy 503
If the deposit has money that is intended as a gift there are specific guidelines when receipting monies perceived as "gifts" to the University. Please refer to Gift Policies and Guidelines | Accounting Office | NDSU for information on determining how to deposit these funds.
All deposit forms require:
Six-digit Account Number
Four-digit Department Number
Five-digit Fund Number
Department deposits in the 7000 range must have a Program Number
In general Customer Account Services does not deposit into 4000 level funds. Please contact Grants and Contracts when depositing into a 40000 level fund.
Cash must not be sent in intercampus mail. If you have cash in your deposit, it must be hand delivered to Ceres Hall 302.
To assist departments when cash is part of a deposit, Customer Account Services has adopted this cash handling checklist: Cash Handling Checklist
The department is responsible for all deposit items and retaining copies of deposit forms in accordance with records retention policies.
Customer Account Services strives to process all deposits delivered prior to 2:00 p.m. on the date received. However, fluctuations in the size and/or quantity of deposits received daily may occasionally cause a short delay.
