Classroom Event Scheduling
After the academic schedule is in place, classrooms and computer clusters are available for event reservations. Examples of event reservation in classrooms include:
- Student organizational meetings
- Guest speakers
- Graduate student final defense
- Supplementary classroom computer cluster
Classroom reservations must be submitted through the Event Services reservation request form. Reservations are typically processed within 3 business days, but may be longer during busy times.
Processing of event reservation in classrooms will begin each semester once the Office of Registration and Records has completed the scheduling of academic courses. Event Services will be able to begin scheduling for classroom events following the timeline below.
Semester | Timeline |
Summer/Fall | March 15 |
Spring | October 15 |
Classroom Descriptions
Images and descriptions of learning spaces are available are in the Information Technology Knowledge Base. This comprehensive database will allow users to search by room type, capacity and seating arrangements.
Classroom Availability
Classroom Policies and Procedures
It is the responsibility of the requester to comply with all policies and complete all relevant procedures as outlined in the Course and Classroom Event Scheduling Compliance Procedures.
Facilities Use Agreements
In addition to the classroom reservation form with Event Services, entities must complete a Facilities Use Agreement 5 business days in advance for all Major Events. Examples of Major events include the following:
- An NDSU student organization plans to hold an event/meeting in an NDSU facility
- The event will require food service or food from an outside vendor/source
- The event will involve non-NDSU entities or persons in attendance
For a complete list of Major Events, please review the Facilities Use Guidelines
- Facilities Use Agreement Form: Campus Departments/Organization
- Facilities Use Agreement Form: Student Organization (Note: you must be logged into myNDSU to access the form)
Requesting Door Access for Events
For events that require special access to doors—whether by key or card access—a separate form must be completed to request unlocking. This ensures that the facility is prepared for your event and can accommodate specific access needs.
How to Request Door Unlocking:
Complete a Card Access Request if your event requires card access doors to be unlocked outside of normal scheduling. This form is separate from the FUA and is specifically designed to handle access-related requests. If your event requires keyed doors to be unlocked outside of normal scheduled hours send an email to ndsu.police.safety@ndsu.edu for your request. You should include:
- Event Name and Date
- Specific Door to be Unlocked
- Access Times—when the doors need to be unlocked. This includes both the start and end times of event, as well as any setup or cleanup times that may require early or extended access.
If you are unsure about what type of access you need or have questions on specific building scheduling, contact Facilities Management at (701) 231-7911.
Support
For questions about reserving a classroom or computer lab for events, please contact:
- Event Services, (701) 231-8241
For questions about course reservations, please contact
- Office of Registration and Records, (701) 231-7981
Additional contacts for non-classroom reservations:
- Memorial Union Reservation Requests
- Division of Fine Arts Performance Facilities
- Barry Hall: (701) 231-8241
- Renaissance Hall: (701) 231-8818
- Sanford Health Athletic Complex: (701) 231-6378