Classroom Event Scheduling

Classroom Event Scheduling

After the academic schedule is in place, classrooms and computer clusters are available for event reservations. Examples of event reservation in classrooms include:

  • Student organizational meetings
  • Guest speakers
  • Graduate student final defense
  • Supplementary classroom computer cluster

Classroom reservations must be submitted through the Event Services reservation request form. Reservations are typically processed within 3 business days, but may be longer during busy times.

Processing of event reservation in classrooms will begin each semester once the Office of Registration and Records has completed the scheduling of academic courses. Event Services will be able to begin scheduling for classroom events following the timeline below.

Semester

Timeline

Summer/Fall

March 15

Spring

October 15

Classroom Descriptions

Images and descriptions of learning spaces are available are in the Information Technology Knowledge Base. This comprehensive database will allow users to search by room type, capacity and seating arrangements.

Classroom Availability

Classroom Policies and Procedures

It is the responsibility of the requester to comply with all policies and complete all relevant procedures as outlined in the Course and Classroom Event Scheduling Compliance Procedures.

Facilities Use Agreements

In addition to the classroom reservation form with Event Services, entities must complete a Facilities Use Agreement 5 business days in advance for all Major Events. Examples of Major events include the following:

  • An NDSU student organization plans to hold an event/meeting in an NDSU facility
  • The event will require food service or food from an outside vendor/source
  • The event will involve non-NDSU entities or persons in attendance

For a complete list of Major Events, please review the Facilities Use Guidelines

Facilities Use Agreements are not required for non-major events. Examples of non-major events include the following:

  • An instructional or review session led by an NDSU Faculty member or graduate assistant working within the scope of their employment.
  • Department meeting where no outside food is served.
  • NDSU Athletics sponsored NCAA/League competitions

Requesting Door Access for Events

For events that require special access to doors—whether by key or card access—a separate form must be completed to request unlocking. This ensures that the facility is prepared for your event and can accommodate specific access needs.

How to Request Door Unlocking:

Complete a Card Access Request if your event requires card access doors to be unlocked outside of normal scheduling. This form is separate from the FUA and is specifically designed to handle access-related requests. If your event requires keyed doors to be unlocked outside of normal scheduled hours send an email to ndsu.police.safety@ndsu.edu for your request. You should include:

  • Event Name and Date
  • Specific Door to be Unlocked
  • Access Times—when the doors need to be unlocked. This includes both the start and end times of event, as well as any setup or cleanup times that may require early or extended access.

If you are unsure about what type of access you need or have questions on specific building scheduling, contact Facilities Management at (701) 231-7911.

Support

For questions about reserving a classroom or computer lab for events, please contact:

  • Event Services, (701) 231-8241

For questions about course reservations, please contact

Additional contacts for non-classroom reservations:

Memorial Union