Department Responsibilities

Ensure that proper University procedures are followed for the acquisition of property, equipment, supplies, etc.
Manage capital equipment inventory making sure accounting records are updated on a timely basis and making sure equipment resources are appropriately managed
Equipment inventory should only have active items
Report equipment deletions and transfers timely to the Accounting Office, so records are updated
Report stolen items to University Police
Turn surplus items over to the Purchasing Office, for use by another department or public auction
Prohibit the personal use of university equipment
Proper departmental approval must be documented if equipment needs to be taken to an employee’s home
Ensure the department’s annual inventory of equipment items (required by state law) is completed by the requested deadlines
Department personnel should be available to assist in locating equipment items for random audit verifications
Manage and track minor IT (Information Technology) equipment (valued up to $5,000)
Report major equipment additions to Facilities Management to update the building’s content insurance coverage