The NDSU Accounting Office is responsible for the initial development of NDSU's employee travel expense reimbursement policy, in addition to the final review and approval of individual employee travel expenses. Employees may be contacted by the Accounting Office for more documentation or a cost/benefit justification. The NDSU Accounting Office must apply the travel rules in this policy on a reasonable, fair and consistent basis.

When personal and business travel is combined, expenses must be clearly documented, and any additional expenses incurred are the sole responsibility of the traveler.  If the traveler uses an indirect route or interrupts travel for personal convenience, the reimbursement for their actual travel expenses may not exceed the lowest available cost of a direct or uninterrupted flight and associated necessary expenses.