Employers

Federal Work-Study Employer Information

The Federal Work-Study Program (FWS) is a federal student aid program that provides funding to support part-time employment opportunities for eligible students. FWS funding helps pay a percentage of the hourly wages earned. The money students earn helps pay for personal and/or educational expenses. Jobs are designed to relate to the student’s course of study and/or encourage community service work whenever possible.

To be eligible to receive a work-study award, students must:

• Complete the Free Application for Federal Student Aid (FAFSA)
• Be enrolled (minimum of 6 credits)
• Have demonstrated financial need as determined by the FAFSA
• Maintain Satisfactory Academic Progress (SAP)

Work-Study jobs can be either on campus or off campus. All agencies located off campus must be approved by NDSU Financial Aid and Scholarships and be a private, non-profit organization or public agency, and the work performed must be in the public interest.

Detailed information about the program, employer processes and responsibilities, and posting a Work-Study position on the job board, is available from this web site.

North Dakota State University is using Handshake - a job board platform for employers to post work-study and student employment opportunities. Handshake is designed to simplify your recruiting process and help you connect quickly with students who are seeking employment.

Handshake offers your team many great features like:

• Managing all your employment opportunities with Handshake at no cost
• Option for virtual platform for fairs, events, on-campus interviews (OCI’s) plus more
• Visibility of profiles for students who choose to share
• A mobile experience - update your job postings, view applicants, and more all while on the go using Handshake's responsive design

Are you new to Handshake? Here is a great place to learn more!

• Getting Started with Handshake

If you have questions, please contact the NDSU Career and Advising Center (701) 231-7111.

Important Resources for Work-Study Employers

• Employer Resource and Training Manual [ON CAMPUS] (Updated 8/15/2024)
• Employer Resource and Training Manual [OFF CAMPUS]
• Use Handshake to Advertise (Job Board)
  • Handshake Help Center
  • Getting Started with Handshake: Employers
• Posting a Job – Off-Campus Work-Study Employers
• Request for Returning Work-Study Students
• Work-Study Hiring Form
• Work-Study Salary Tracking Sheet
• Combo Code and Project Number Reference for Work-Study Employers 

Payroll Services and Human Resources Links

• Human Resources (HCM) Reports 
• Time & Labor Absence Management (TLAB)

ANNUAL TRAINING REQUIREMENTS

• Baseline Safety Training
• Equal Opportunity/Title IX Training
• NDSU Annual Notice of Policies/Designated Medical Provider

TIME AND LABOR (TLAB) RESOURCES

• Manager Self Service Training Manual for Time & Labor
  Hourly, Non-Benefited Positions (including Work-Study)
  TLAB is the online module used to record time worked. Most student employees will use the Web Clock for punching in and out. Some students may still use a paper time sheet when access to a computer is not feasible.
• Time and Labor Tips/Fact Sheet

OTHER PAYROLL SERVICES AND HUMAN RESOURCES LINKS

• NDUS PAYROLL CALENDAR (Year)
• HCM NEW HIRE REQUEST GUIDE